Job information Virtual Assistant-Operations from the Company Remote Office, this latest Virtual Assistant-Operations job vacancy is located in the city Brisbane. This latest job opening is open to job seekers who have the latest education / graduate . Job Vacancies in this Remote field have been opened and published up to the specified time.
Job Description
n Job Title: Virtual Assistant-Operationsn
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n Location: Remoten
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n Employment Type: Part-time (approx. 20 hours/week), with potential to scalen
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n Work Hours: 10AM-2PM (New South Wales Time)n
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n Reports to: CEOn
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n About the Rolen
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n We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Operations VA to work directly with the CEO of the company and coordinate the operational engine of their accounting practice.n
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n This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role.n
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n Your focus will be:n
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n - Operational execution
n - Workflow coordination
n - System management
n - Capacity oversight
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n This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability.n
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n Key Responsibilitiesn
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n - Coordinate daily work across bookkeeping, payroll, reconciliations, and reporting.
n - Organise, assign, track, and monitor tasks through ClickUp.
n - Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
n - Identify workflow bottlenecks and help resolve them proactively.
n - Maintain organised documentation and filing systems within Google Workspace.
n - Ensure existing SOPs and processes for Australian bookkeeping and management accounting are consistently followed.
n - Maintain and improve ClickUp dashboards, workflows, templates, and task visibility.
n - Support workflow automation and encourage consistent use of systems across the team.
n - Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
n - Track action items and ensure tasks are followed through and completed.
n - Conduct preliminary quality checks on reconciliations, coding, and workpapers.
n - Monitor scope adherence and flag any out-of-scope work.
n - Assist with tracking aged receivables and other internal operational matters.
n - Step in and support hands-on when needed to keep important deadlines on track.
n - Manage licences, subscriptions, and system access.
n - Support the onboarding of new team members into company tools and workflows.
n - Maintain confidentiality and ensure the protection of client information and intellectual property
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n Must-Have Requirements
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n - Experience in an accounting, bookkeeping or management accounting environment
n - Background in operations, practice management, admin VA or executive support within an accounting firm
n - Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end)
n - Hands-on experience with ClickUp (dashboards, workflows, templates)
n - High proficiency in Google Workspace
n - Experience with Xero, QuickBooks Online and/or MYOB
n - Strong organisational and time management skills
n - Systems-oriented mindset with respect for existing frameworks
n - Ability to operate independently without close supervision
n - Openness to leveraging automation and AI tools where beneficial
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n Who This Role Suits
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n This role is ideal for someone within the accounting industry who enjoys operations, structure and execution more than purely technical accounting work, and wants to work closely with a CEO in a growing accounting practice.n
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n If you enjoy building clarity, protecting systems, and ensuring operational discipline inside an accounting environment, this will feel like home.n
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